06:45Monday · Term 1, week 6

Run your whole school from one place.

Fees that reconcile themselves from M-Pesa. CBC lesson plans, assessments and report cards. Boarding, transport, library and the clinic. A portal for every parent and learner. One login, one system, built around how Kenyan schools work.

Start your free trial Explore the live demo

14 days, every module
No card needed
Pay by M-Pesa when ready

edutrack.co.ke/dashboard

Learners

1,284

38 joined this month

Attendance today

94.2%

1,210 present · 74 away

Fees collected

KES 24.58M

Term 1 to date

Staff

82 teaching · 14 support

Fee collection by class

4 levelsView all

ClassLearnersCollectedStatus

Grade 7

3 streams

312

On track

Grade 8

3 streams

298

Collecting

Grade 9

4 streams

341

Behind

M-PESA PAYBILL·M-PESA STK PUSH·CBC·KICD DESIGNS·KNEC PORTAL·KPSEA·KJSEA·SENIOR SCHOOL PATHWAYS·CAPITATION·PAYE·NSSF·SHIF·HOUSING LEVY·KEMIS-READY·M-PESA PAYBILL·M-PESA STK PUSH·CBC·KICD DESIGNS·KNEC PORTAL·KPSEA·KJSEA·SENIOR SCHOOL PATHWAYS·CAPITATION·PAYE·NSSF·SHIF·HOUSING LEVY·KEMIS-READY·

07:30Registers go in

The register is marked before assembly ends.

A teacher opens their class on a phone, taps the absentees and moves on. By the time the office asks, the numbers are already there.

Registers marked in seconds from a phone, with frequent absence flagged
Teachers only see and change the classes and subjects they teach
A timetable that warns about teacher and room clashes
Daily totals roll straight into the principal's dashboard

Attendance · Monday

7EGrade 7 East38/40

95%

7WGrade 7 West36/39

92%

8NGrade 8 North41/42

98%

8SGrade 8 South33/38

87%

9AGrade 9 Alpha44/45

98%

9BGrade 9 Beta29/40

73%

10:00The bursar's desk

Fees that reconcile themselves.

Parents pay the way they already do. EduTrack finds the learner, settles their bills in order, issues the receipt and updates the balance, before the bursar has opened a spreadsheet.

Paybill payments matched by admission number; anything unclear waits for the bursar to assign
Parents can pay straight from the portal with an M-Pesa prompt on their phone
Bill the whole term at once: tuition, boarding, lunch and transport, per grade or class
Arrears by class, statements per learner, and SMS reminders to parents with balances
Bank reconciliation, capitation and expenses, plus payroll with PAYE, NSSF, SHIF and Housing Levy

See the bursar’s view in the demo

01 · Payment landsM-Pesa

KES 12,500 to your Paybill, account 2041

02 · Matched to the learnerMatched

Amina Kariuki · Grade 7 East · admission 2041

03 · Allocated and receiptedSettled

Tuition 9,000 · Transport 2,500 · Lunch 1,000 · receipt sent

Balance

Amina Kariuki · term 1

KES 0.00

Cleared 10 Nov, 10:04Paid in full

13:00Double maths

Plan, teach and record the CBC way.

Everything a teacher writes by hand today, with the curriculum already in it. Schemes, lesson plans and records of work link up so heads of department can see real coverage.

Schemes of work built on KICD strands and sub-strands for every grade
Lesson plans and records of work that tick off the scheme as you teach
A timetable that warns about teacher and room clashes
Registers marked in seconds from a phone, with frequent absence flagged
Teachers only see and change the classes and subjects they teach

Curriculum coverage · Grade 7 Mathematics

StrandWeeks 1 – 10

Numbers

Measurement

Geometry

Data handling

Algebra

CoveredPartlyNot yet62% of the scheme

15:30End of term

Marks in, report cards out.

Enter CBC assessments and exam marks once. Rankings, analysis, report cards and KNEC exports all come from the same numbers.

CBC rubric levels (EE, ME, AE, BE) per strand, entered as a quick class grid
School-based assessment scores exported for the KNEC portal, KJSEA included
Exams on KNEC grading scales with means, positions and subject analysis
Report cards with remarks, printed for the whole class in one click
Results reach parents only when you publish them

Mwangaza Academy · Nakuru

End of Term Report

Term 1, 2026

Issued 15 Nov 2026

Learner

Amina Kariuki

Admission

2041

Class

Grade 7 East

Position

4 of 40

Learning area	Level	Score	Grade	Teacher’s remark
Mathematics	EE	82	A-	Strong grasp of algebraic thinking.
English	ME	71	B	Fluent writing; widen vocabulary.
Kiswahili	ME	68	B-	Imeboreka sana muhula huu.
Integrated Science	EE	86	A	Excellent practical work.
Social Studies	ME	74	B+	Thoughtful in discussion.
Creative Arts	EE	88	A	Outstanding portfolio.

Class teacher

Amina has had an excellent term. Her practical science work set the standard for the class. With steady reading she will lift her languages too.

Mean score

78.2

16:15After the last bell

Beyond the classroom, all accounted for.

Boarding, buses, books, the clinic and the kitchen each get their own tools, and each one feeds the learner's record and the fee account.

Boarding: dormitories and beds, exeats and leave-outs, and the boarding store
Transport: routes, buses and pick-up points, with transport fees billed
Library: borrowing and returns, with overdue fines added to the fee account
Clinic: visits and vaccinations, with allergies flagged to staff
Kitchen, conduct, clubs and counselling, each with its own home screen

Timetable · Grade 7 East

	Mon	Tue	Wed	Thu	Fri
08:00	Maths	Kiswahili	Science	English	Maths
09:20	English	Maths	Maths	Social	Science
10:40	Science	Social	English	Maths	Arts
12:00	Games	Science	Arts	Kiswahili	Assembly
14:00	Library	Clubs	Clinic	Games	Clubs
15:20	Prep	Prep	Prep	Prep	Boarding

17:00The office goes home

Every family in the loop.

Parents see balances, pay, check attendance and read report cards on their phone. Learners see their timetable, results and fee statement. Nobody needs an email address to sign in.

Learners sign in with their admission number, parents with their phone number
Print login slips for a whole class or send them by SMS in one step
One parent account covers all their children at the school
Announcements by SMS, email and the portal, to a class or the whole school
Ten role dashboards, from the principal to the kitchen

Parent

Mrs. Kariuki

BalanceKES 0.00

Last payment10 Nov

Attendance96%

Report cardReady

Paid in full

Learner

Amina · ADM 2041

Next lessonScience 14:00

Mean score78.2

Position4 of 40

Library1 book out

Term 1, week 6

One system, not six

Everything talks to everything else.

When something happens in one corner of the school, every place that needs to know already knows. No re-typing, no end-of-month reconciling across spreadsheets.

A parent pays

01Pays your Paybill with the admission number

02Matched to the learner and allocated to their bills

03Receipt issued, balance updated

04Bursar and parent see it at once

A book comes back late

01Librarian records the return

02Overdue days counted

03Fine added to the learner’s fee account

04Shows on the parent’s statement

A learner is admitted

01Enquiry moves to admitted

02Admission number and class assigned

03This term’s fees billed

04Learner and parent logins ready to print

Everything in the box

All of this, in one system.

No separate systems to stitch together. Professional covers teaching, exams and finance; Enterprise adds boarding, the kitchen and the clinic. During your trial every module is unlocked.

Fees & finance

01M-Pesa Paybill & STK pushPayments land on the right learner by admission number; parents can pay from their portal.

02Termly billingFee structures per grade or class; bill the whole school for the term in one go.

03Receipts & statementsEvery shilling allocated to a bill, with printable statements per learner.

04Arrears & remindersSee who owes what by class and send balance reminders by SMS.

05Bank reconciliation & capitationMatch bank lines to receipts and track government capitation.

06Expenses & payrollRecord spending and run payroll with PAYE, NSSF, SHIF and Housing Levy.

Teaching & learning

07Schemes of workBuilt on KICD strands and sub-strands for every CBC grade.

08Lesson plans & records of workLinked to the scheme, so syllabus coverage tracks itself.

09TimetableBuild the school timetable and catch teacher and room clashes before they happen.

10AttendanceMark a class register in seconds from a phone; spot frequent absence early.

11HomeworkSet and track assignments per class and subject.

12Senior School pathwaysPathway and subject choices for Grades 10 to 12.

Exams & reports

13CBC assessmentsRubric levels (EE, ME, AE, BE) per strand, entered as a class grid.

14KNEC portal exportSchool-based assessment scores ready to upload.

15Exams & KJSEACATs, mid-terms and end-terms on KNEC grading scales.

16Report cardsWith teacher and principal remarks, printed for a whole class at once.

17Results analysisMeans, rankings and subject performance across classes and terms.

18PromotionMove every class up at year end and graduate the final grade.

School life & welfare

19BoardingDorms and beds, exeats and leave-outs, and the boarding store.

20TransportRoutes, vehicles and pick-up points, with transport fees billed.

21LibraryCatalogue, borrowing and overdue fines that post to the fee account.

22ClinicVisits, vaccinations, and allergies shown to the staff who need them.

23KitchenWeekly menus and meal feedback.

24Conduct, clubs & counsellingDiscipline records, co-curricular activities and achievements.

People & communication

25AdmissionsTrack every enquiry from first call to admitted learner.

26Import from ExcelBring in learners and staff; admission numbers assigned and siblings share one parent.

27Staff recordsProfiles, roles and email invitations for every member of staff.

28SMS & announcementsReach parents by SMS, email and the portal, by class or the whole school.

29School calendarTerm dates, half-terms, events and exams in one shared calendar.

30Parent & learner portalsBalances, payments, attendance, results and notices on any phone.

Access & control

31A home screen per rolePrincipal, teacher, bursar, librarian, nurse, boarding, kitchen, counsellor, parent, learner.

32Logins without emailLearners sign in with their admission number, parents with their phone number.

33Login slipsPrint a slip for every learner or parent in a class, or send them by SMS.

34Role-based accessTeachers see their classes; only finance sees fees; only the clinic sees health records.

35Audit logWho changed what, and when.

36Your data, alwaysExport learners, fees and results whenever you want.

Getting started

Up and running in an afternoon.

A checklist on your dashboard walks you through each step, and you can see a finished school in the demo first.

14:00Create your schoolSign up, add your term dates and pick your grades. Classes come pre-set for CBC.

14:40Bring in your dataUpload learners, parents and staff from Excel. Admission numbers continue from your last one.

15:20Hand out loginsInvite staff by email and print login slips for each class, or text them to parents.

Live demo · no sign-up

Walk around a school that is already running.

The demo school has a full term of classes, fees, payments, marks, library loans and clinic visits. Open it as any of ten roles and see exactly what that person would see.

Open the demo school

Resets every night, so click anything.

PrincipalThe whole school at a glance TeacherClasses, registers and marks BursarCollections, arrears and M-Pesa ParentBalance, results and notices LearnerTimetable and results BoardingDorms, beds and exeats

Pricing

Simple prices in shillings.

Start with 14 days of everything, free. Then choose a plan and pay by M-Pesa for 1, 3, 6 or 12 months at a time.

Starter

Up to 200 learners

KES2,999/ month

Student & staff management
Attendance tracking
Fee collection & reminders
Communication & announcements
Calendar & scheduling
Basic reports
Parent portal

Start free trial

Professional

Most schools

Up to 500 learners

KES5,999/ month

Everything in Starter
Exams & results management
Library management
Transport tracking
Finance & payroll
Advanced analytics
Audit logs
Data export/import
Academics (timetable, lesson plans)

Start free trial

Enterprise

Any number of learners

KES9,999/ month

Everything in Professional
Hostel management
Cafeteria menu
Health records & vaccinations
Priority support
Custom branding
API access

Start free trial

Every plan starts as a 14-day trial with all modules on. No card, no contract; if you do not pay, nothing is charged.

Safe with us

Learner records deserve real care.

Schools hold some of the most sensitive data there is: children’s health, family details and money. EduTrack is built so the right people see it and nobody else does.

Each person sees only their partAccess follows the role: a teacher sees their classes, the nurse the clinic, the bursar the money.

Secrets kept secretPasswords are hashed, your M-Pesa API keys are encrypted, and every connection uses HTTPS.

Accounts you controlDeactivate someone and they are signed out at once. Temporary passwords must be changed on first sign-in.

A full audit trailPayments, marks and account changes are logged with who did them and when.

Questions

Things schools ask us.

Do learners and parents need email addresses?+

No. Learners sign in with their admission number and parents with their phone number, together with your school code. You can print login slips for a whole class or send them by SMS.

How do M-Pesa payments reach the right learner?+

Parents pay to your school Paybill using the admission number as the account. EduTrack matches the payment to the learner, allocates it to their outstanding bills and issues a receipt. Payments it cannot match wait in a list for the bursar to assign.

Is it really built for CBC?+

Yes. Classes are set up by CBC grade, schemes of work follow KICD strands and sub-strands, assessments use the EE, ME, AE and BE levels, and scores export for the KNEC portal. Senior School pathways are included.

Can we bring in our existing records?+

Yes. Upload learners, parents and staff from Excel or CSV using our templates. Brothers and sisters are linked to one parent account automatically, and admission numbers continue from your last one.

What happens after the free trial?+

Your 14-day trial has every module unlocked. To continue, choose a plan and pay by M-Pesa for 1, 3, 6 or 12 months. Your data stays where it is.

Does it work on phones?+

Yes. EduTrack runs in the browser on any phone, tablet or computer. Teachers can mark registers from a phone and parents can check balances and pay from theirs.

Can we try it before signing up?+

Yes. The live demo opens a fully populated school as the principal, a teacher, the bursar, a parent or any other role, with no sign-up.

17:00And the office goes home on time

Give your school one place to run from.

Set it up this week, try every module for 14 days, and only pay if it earns its place.

Start your free trial Explore the live demo